Executive & Personal Assistant to CEO | Dynamic Midtown Investment Firm Job at BCL Search, New York, NY

eXZJTzNoSmZ3SzNiSzF5MmRVbFBGQTBLaGc9PQ==
  • BCL Search
  • New York, NY

Job Description

Our client, a highly reputable investment firm, is looking for the CEO’s right hand. In this role, you will own calendar, communications, travel, meeting prep, and select personal logistics. You operate with calm under pressure, impeccable discretion, and an anticipatory mindset. This is a fantastic opportunity to partner with the top executive of a stellar company! This role is in the office, 5x a week , located in Midtown. 

RESPONSIBILITIES
  • Maintain an integrated business/personal calendar -- send daily and weekly previews.
  • Triage and manage the CEO’s inbox -- draft communications, close loops with stakeholders.
  • Coordinate multi-party scheduling and logistics.
  • Own end-to-end travel, hotels, ground, detailed itineraries, and contingencies.
  • Prepare meeting briefs, distribute pre-reads; ensure room/AV/links are ready -- capture actions.
  • Drive logistics for special initiatives, events, and vendors; track follow-ups to completion.
  • Handle expenses, reimbursements, basic POs, document execution, visitor access, and facilities/IT coordination.
  • Manage sensitive personal matters with discretion.
  • Ongoing ad hoc projects and assignments as needed.

REQUIREMENTS
  • Composure in high-intensity settings; extreme attention to detail and reliable follow-through.
  • Anticipatory judgment
  • Exceptional writing and clear, concise communication.
  • Prioritization & triage skills -- strong stakeholder management and executive presence.
  • Systems builder: checklists, templates, trackers that raise quality and speed.
  • Tech fluency: Outlook/Google Calendar, Teams/Zoom, Excel/Sheets, PowerPoint/Slides; quick with travel/expense/e-signature tools.
  • Excellent discretion across all matters.
  • 5–10+ years supporting a C-suite principal or equivalent. Out of finance is a plus!
SALARY
$130-$150K (DOE) + Fully paid Benefits + Paid OT + Discretionary Bonus + 401K/contribution + Great PTO

HOURS
8:30/9am-5/5:30pm (DOE) + flexibility with ability to be responsive after hours if needed + limited travel 

Job Tags

Work at office,

Similar Jobs

CodeNinja

Senior Golang Developer Job at CodeNinja

 ...We are seeking a Senior Golang Developer with 5+ years of experience to join our growing team. If you're passionate about building high-performance, scalable applications and working with cutting-edge technologies, this role is for you! You'll play a key role in developing... 

Entergy

Production Technician III - CRO Job at Entergy

**Job Title:** Production Technician III - CRO**Work Place Flexibility:** Onsite**Legal Entity:** Entergy Louisiana, LLCAt Entergy, we've been planning for the future for more than 100 years. We've experienced a lot of change, generating power first from sawdust to now... 

Qcells

Business Partner Advisor Job at Qcells

Business Partner Advisor Location Hybrid remote in San Francisco, CA : This Business Partner Advisor will manage client relationships, analyze customer inquiries, and be the main point of contact to our business partners across the organization. This is a high-visibility... 

PepsiCo

Reporting Supervisor Caucasus, Tbilisi, Ponichala Job at PepsiCo

 ...of timely provision of accurate financial statements of Georgia, Azerbaijan and Armenia that are compliant with the requirements of PepsiCos financial policies, US GAAP and Region/Sector timetables Provide management with proper understanding of state of the business... 

The Walt Disney Company

Franchise & Marketing Coordinator Job at The Walt Disney Company

 ...and successes of our more than 8,000 incredible characters like Iron Man, Thor, Black Panther and Captain America. Based at the Walt Disney Studios in Burbank, California, Marvel Studios is one of the most successful movie studios in the world, today. The Marvel...